Business Office Manager
Company: Franklin Companies
Location: Round Rock
Posted on: May 11, 2022
Job Description:
Job DescriptionFranklin Park Round Rock is a beautiful Assisted
Living & Memory Care community located near the Teravista Golf Club
in Round Rock. We are looking for an experienced professional to
join our team as a Business Office Manger.DESCRIPTIONThe business
office manager is in charge of personnel record-keeping, resident
accounts, and business records, accounts payable, and billing. This
position is a key member of the community's management team,
sharing manager on duty responsibilities and assisting the
executive director with administrative operations, including
collections, onboarding new hires and regulatory compliance.DUTIES
AND RESPONSIBILITIESFINANCIAL
- Processes accounts payable and accounts receivable.
- Works with department managers to assign all expenses to the
proper account numbers.
- Makes bank deposits correctly and in a timely manner.
- Maintains the petty cash, including ledger accounting for
disbursements.
- May participate in monthly budget variance conferences and
provide reports.
- Generates resident billing with accuracy. Responds to resident
and family inquiries.
- Process credits and refunds.HUMAN RESOURCES
- Participates in on-boarding of new hires; assists with
orientation assigns uniforms, processes benefits enrollment forms,
trains new staff to use the timekeeping system, enters data into
personnel database.
- Works with corporate office HR and our PEO to communicate the
company benefit programs.
- Completes information for workers' compensation injuries and
work with the PEO and corporate HR to ensure protocols followed and
employees obtain treatment.
- Maintains OSHA logs, posting annual reports as required.
- Maintains required state and federal labor law postings.
- Prepares and maintains all employee files.
- Acts as the workplace liaison with regard to company personnel
policies and procedures.
- Works with the Executive Director and Corporate HR in relation
to employee counseling, documenting employee grievances, and
tracking corrective actions.
- Processes bi-weekly payroll, ensuring accurate and timely
reporting.OFFICE MANAGEMENT/OTHER
- Ensures incoming phone calls are managed.
- Serves as Manager on Duty when assigned.
- Maintains confidentiality of all resident and employee
information, including secure long-term storage of prior year
files.
- Assists with special events such as holiday staff parties and
marketing projects.
- Encourages teamwork and promotes company values.
- Attends required trainings and meetings.
- Becomes familiar with and understands the steps for emergency
response, including evacuation.
- All employees are responsible for maintaining a safe and secure
environment for all community residents.
- Other duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIES
- Fluency in English; reading, writing, speaking, and
understanding. Bi-lingual in Spanish is a plus.
- Ability to communicate effectively with all levels of
management, employees, residents, family members, and outside
contacts.
- Strong leadership skills; competent to make appropriate
professional decisions and to resolve/manage problems.
- Patience, tact, and cheerful disposition; ability to work in
collegial fashion and model teamwork approach.
- Strong integrity with absolute respect for the sensitive and
confidential nature of staff and resident records as well as the
company's proprietary information.
- Ability to seek out new methods and willingness to incorporate
them into existing practices when applicable.
- Prompt, dependable, and able to perform the required duties on
a regular, predictable basis.EDUCATION AND WORK EXPERIENCE
- Associate or Bachelor degree in bookkeeping or related
discipline, or high school diploma with commensurate work
experience.
- 1-5 years' experience in bookkeeping, accounting, and/or
administrative work.
- 1-5 years' experience using Microsoft Office and Outlook
software.
- 1+ years' experience working in a multi-level business
databases, preferably Yardi.PHYSICAL REQUIREMENTSThe following
physical demands are representative of those that must be met to
successfully perform the essential functions of this position:
- Sit up to 75% of the workday.
- Stand and/or walk periodically throughout the workday.
- Occasionally push or pull up to 50 pounds unassisted. Must be
able to lift up to 25 pounds.
- Occasionally kneel, bend, and reach.
- Must have good manual dexterity for typing and operation of
machinery including computers.
- Requires continuous mental and visual attention to diversified
operations.
- Exposure to infectious diseases, chemical substances, odors,
etc.This job description is not intended, and should not be
construed to be an exhaustive list of all the responsibilities,
skills, efforts, or physical requirements/working conditions
associated with this job. Management reserves the right to revise
duties as needed and may be required to perform additional tasks as
necessary to meet the standards of quality and care.Franklin
Apartment Management is an EOE.
Keywords: Franklin Companies, Round Rock , Business Office Manager, Administration, Clerical , Round Rock, Texas
Didn't find what you're looking for? Search again!
Loading more jobs...