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Office Manager - Austin Center of Excellence

Company: Actian
Location: Round Rock
Posted on: May 3, 2021

Job Description:

Company

Actian is the leader in hybrid data management, cloud data warehouse, and data integration technology. Thousands of forward-thinking organizations around the globe like Bloomberg, Intuit, Lufthansa, and Citibank trust Actian to help them solve the toughest data challenges and transform how they run their businesses...with data.

Position Overview

Actian's Austin office has been identified as one of the three Centers Of Excellence for the company and the only one in North America (the Other two are in Germany and India). The Austin Office Manager will be supporting the Austin office and the executives in the eastern United States (a total of 4 executives). The position will start as remote and transition to regular on-site business hours once it's safe to do so.

Essential Duties and Responsibilities

  • Manage the front desk reception area of the office
  • Maintain appropriate levels of snacks and drinks in the caf area
  • Coordinate and Work with local vendors to supply snacks and drinks for the caf area
  • Coordinate and Work with the local landlord for building level issues
  • Coordinate and Work with other local vendors as needed for items such as cleaning, plant maintenance, in-office recreation, etc.
  • Manage site level lunches and happy hours, whether on or off site. This would include lunches/happy hours for local and remote employees for the CoE
  • Manage the purchase requisition/purchase order process for Eastern US executives
  • Provide support for our travel booking management systems and administrative duties related to it
  • Provide meeting coordination and management for group/collaboration meetings for the Eastern US Executives, and specifically the Engineering, Support and IT organizations
  • Coordinate office usage, such as when groups and individuals are in and out of the office for COVID tracking purposes, potentially including managing hot desking and hoteling within the Austin Office
  • Coordinate Austin site visits for other Actian visitors
  • Organize the re-opening of the office once it's safe to do so

Desired Skills, Experience and Qualifications

  • Highly motivated, self starting individual that can juggle multiple tasks from multiple parties
  • The ability to prioritize tasks and see them through to completion
  • Extensive communications skills at multiple levels, including internal executives and staff, and outside parties such as vendors and contractors
  • A background as an Executive Assistant with exposure to office management would be a good fit for this position
  • A background as an Office Manager with solid communications skills would be a good fit for this position
  • Technical (computer) skills are key for this role, plus the ability to learn new software systems, and past exposure to Office 365, Zoom, Teams and other collaborative technologies is critical

Keywords: Actian, Round Rock , Office Manager - Austin Center of Excellence, Other , Round Rock, Texas

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