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Document Controls Specialist/Construction Contracts Administrator

Company: HNTB Corporation
Location: Round Rock
Posted on: May 3, 2021

Job Description:

What We're Looking For

Under close supervision, performs routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

Primary Focus Will Include:

  • Specialized document management, construction contract administration, and/or administrative support tasks for the Williamson County Road Bond Program.
  • Maintain project records and documentation, including the administration, filing, and archiving of engineering, procurement, and/or construction documents, reports, correspondence, deliverables, invoices, and policies and procedures.
  • Maintain established office files (electronic and hardcopy) and records in accordance with internal procedures.
  • Review completed project files and compile contract close out documents.
  • Compile weekly and monthly construction reports and PowerPoint presentations utilizing information provided by construction observation staff.
  • Review and process monthly pay applications and contract change orders.
  • Coordinate with construction contractors, design engineers, and County staff as needed.
  • Attend pre-bid meetings, bid openings, pre-construction conferences, and other project related meetings. Prepare meeting minutes as needed.
  • Assist senior project staff in contract management, contract administration and contract compliance.

Preferred Qualifications and Skills:

  • Bachelor's degree
  • 3 years document control/contract administration experience
  • Proficient in Microsoft Office, including: Word, Excel, Outlook and PowerPoint
  • Strong verbal and written communication skills
  • Experience in the transportation engineering & construction industry
  • IND

What You'll Need

Essential Responsibilities:

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.
  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.
  • Maintains the electronic project record files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
  • Administers document processes and systems to ensure control and availability of documentation to site personnel.
  • Reviews new and revised documentation for suitability and conformance to HNTB standards including record retention.
  • Performs and/or supports regular audits of document control processes and procedures.
  • Assists in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
  • Performs other duties as assigned.

Minimum Qualifications:

  • High School Diploma/GED or equivalent
  • 1 year document control/document management functions experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-04912 Full Time #AL #ConstructionManagement

Keywords: HNTB Corporation, Round Rock , Document Controls Specialist/Construction Contracts Administrator, Other , Round Rock, Texas

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