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Receptionist / Administrative Professional

Company: APi Group Corporation
Location: Round Rock
Posted on: June 6, 2021

Job Description:

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

  • Health, Life, Dental and Vision Insurance
  • Flex Spending (FSA) (Cafeteria Plan)
  • 401(k) Plan
  • Employee Stock Purchase Plan
  • Paid Time Off (PTO)
  • Paid Holidays

Receptionist / Administrative Professional

The Receptionist/Admin is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel including key managers in a variety of administrative roles including but not limited to: project billings, collection follow-ups and other duties as outlined below.

Office hours are 8am-5pm with a 1-hour lunch, M-F.

Job Responsibilities

  • Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
  • Maintain a professional attitude and appearance
  • Create, type, and distribute internal and external correspondence
  • Distribute and process Accounts Payable invoices
  • Communicate with Vendors via email or phone calls as needed
  • Work with vendors and corporate AP to setup new vendor accounts
  • Make follow-up calls and/or emails regarding outstanding payments for current, 1 and 2 month AR reports
  • Prepare and send out customer past due statements
  • Communicate with Project Managers regarding monthly progress billings and bill as required
  • Utilize various customer required online programs to submit electronic billings each month per contract deadlines
  • Provide general administrative and filing support for managers and staff
  • Complete special projects as required
  • Accomplish responsibilities as required using business software as approved by WSFP
  • Other duties as assigned

Job Qualifications

  • High School diploma or GED; and/or or one to two years related experience and/or training is preferred
  • Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
  • Excellent organizational skills
  • Multi-tasking and time-management skills, with the ability to prioritize tasks
  • Ability to be resourceful and proactive when issues arise
  • Proficient computer skills with working knowledge of business software application
  • Possess excellent written and verbal communication skills
  • Willing to pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

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Keywords: APi Group Corporation, Round Rock , Receptionist / Administrative Professional, Other , Round Rock, Texas

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