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Administrative Assistant - Nursing

Company: Post Acute Medical
Location: Round Rock
Posted on: June 9, 2021

Job Description:


Administrative Assistant - Nursing

PAM Rehabilitation Hospital of Round Rock

This position is vital to the operation of Post Acute Medical's Nursing Services. In coordination with the Director of Nursing, maintains department files, inter-office memorandums, other correspondence, policy and procedure manuals, and maintains confidential information of patients and staff. Coordinates staffing. Prepares statistical information for service areas under the guidance of the Director of Nursing. Serves as a liaison between departments outside the scope of Nursing Services. Performs other related duties as assigned or requested. This is a non-exempt position.


Administrative and Secretarial Support

  • Orders supplies and makes necessary recommendations for equipment repairs, replacements or additions for departments.
  • Maintains and updates manuals as requested
  • Implements and performs computer operations to include department and professional correspondence, reports, schedules, budgets, inventories, purchase orders, work orders, staffing sheets, documents, graphs, databases, forms, minutes and other patients related business
  • Implements and performs distribution duties to include mail, correspondences, and hospital related mail or forms
  • Implements and performs duplicating/faxing duties in a timely manner
  • Routes and files all patient care, department and hospital documents in the appropriate locations and orients staff as indicated. Maintains department files.
  • Maintains attendance records for Nursing Services Department.
  • Cross-trains and provides backup for various job duties among hospital secretarial staff. Assures telephone coverage at lunchtime and at other times when a secretary must be away from their workstation for a period of short duration (mailing, duplicating, break, etc.). Assures coverage of duties among the secretarial staff for more extended times when a secretary is away from the facility.
  • Facilitates completion of medical records.
  • Functions as staffing coordinator. Takes absence/sick calls and makes staffing changes as directed. Ensures adequate staff by utilizing all nursing personnel and agency if needed.

Customer Service

  • Maintains the highest level of customer service via courtesy, compassion and positive communication.
  • Promotes the Mission and Vision of Post Acute Medical within the work environment and the community.
  • Respects dignity and confidentiality by adherence to all applicable policies and procedures.

Health and Safety

  • Works in a manner that promotes safety; wears clothing appropriate to the performance of the job.
  • Participates in OSHA required training
  • Follows universal precautions as appropriate for position; complies with Employee Health requirements for continued employment
  • Reports unsafe practices to management.
  • Knows own role in case of an emergency


Education and Training: High School diploma or equivalent. Graduated from or attended a business college

Experience: No experience required; however, 1-2 years of experience in healthcare and/or office practice is preferred.

Keywords: Post Acute Medical, Round Rock , Administrative Assistant - Nursing, Other , Round Rock, Texas

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