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Executive Assistant

Company: Stefanini
Location: Round Rock
Posted on: January 7, 2022

Job Description:

Stefanini is looking for an Executive Assistant in Round Rock, TXACCOUNTABILITIES: * Screens telephone calls and visitors, and resolves inquiries and requests * Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements for Vice Presidents * Maintains accurate schedule of activities of the Vice Presidents, including complex meeting coordination and travel arrangements * Uses various software tools and applications to compile data into presentation format * Independently prepares presentations and recurring reports * Tracks and reports data, which may include analyzing and compiling financial or operational metrics * Coordinates special projects and department activities * Coordinates office functions with other departments RESPONSIBILITIES: * Determines methods and procedures on new assignments and may provide guidance to other personnel * Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines * Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed. * Uses professional concepts, sound judgment and company policies and procedures to solve routine problems * Supports VPs' routine work without instruction, however general instructions will be given for new assignments * Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature * Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars for multiple Executives * Organizes meetings and meeting logistics * Has knowledge of organizational structure and maintains organizational charts and shared meeting calendars * Interacts and establishes working relationships with customers, vice presidents, and administrative assistants in a professional manner * Prepares memoranda, reports and other materials for staff and business meetings * May attend staff meetings, take and distribute minutes and follow up on action items * Maintains and analyzes files and records which often contain information of a confidential nature Job Requirements:ESSENTIAL SKILLS: * 4 to 6 years supporting senior executives in an Executive Assistant or similar role, preferably within a large organization * Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software, systems, and processes * Proactive problem solver with exceptional communication and interpersonal skills * Well-organized, great time management skills and ability to multi-task * Able to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with others

Keywords: Stefanini, Round Rock , Executive Assistant, Other , Round Rock, Texas

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